Courier / international post
EMS, International Parcel or an express courier may be used according to destination availability, weight, dimensions, restrictions and required timing.
INTERNATIONAL TRADE GUIDE / ENGLISH
A practical framework for buying aquarium products from Japan.
These standard working terms help both sides understand the proposed commercial flow before an inquiry. Every transaction remains subject to buyer verification, product availability, export eligibility and an order-specific written quotation or pro forma invoice.
Trade terminology is shown in English across every language version to reduce ambiguity between buyer, seller, forwarder and bank.
PAYMENT50% T/T deposit50% after shipment against agreed copy documents
PRIMARY ROUTEFCL ocean container20-ft / 40-ft loading plan confirmed per quote
DELIVERY BASISFOB or FCAExact named Japanese port or place · Incoterms® 2020
INITIAL EVALUATIONCourier / international postSubject to destination service and product eligibility
INTRODUCTORY B2B SAMPLE SUPPORT
Your first approved aquarium sample: product fee JPY 0.
Verified importers, distributors, wholesalers, retailers and corporate buyers may apply for one initial standard-product sample for business evaluation.
- Selected aquarium products, subject to availability and export eligibility
- Dispatch by available EMS, International Parcel or express courier
- One approved initial request per verified legal entity and purchasing project
FIRST APPROVED
STANDARD SAMPLEJPY 0PRODUCT FEECheck eligibility
STANDARD SAMPLEJPY 0PRODUCT FEECheck eligibility
The standard sample product fee is covered by kandy. Courier or postal charges, insurance, customs duties, taxes, permits, brokerage and destination charges are normally paid by the applicant unless kandy agrees otherwise in writing. Samples are not for resale. Regulated or destination-restricted products are excluded unless approved.
INDICATIVE B2B TRADE FRAMEWORK
A clear route from sample evaluation to container shipment.
Six visible milestones show when the order becomes firm, when funds move and when shipment documents are released.
- 01START
Business inquiry
Send the destination country, buyer type, target products, approximate quantity, destination port and required timing.
- 02QUALIFY
Sample or quotation
We confirm the buyer, product eligibility, sample route, specification, packing, MOQ, lead time and proposed delivery term.
- 03AGREE
Pro forma invoice
The written PI identifies the contracting parties, products, quantity, currency, named port or place, Incoterm, freight billing, documents and final charges.
- 04ORDER
50% T/T deposit
Procurement, production preparation and booking begin after the 50% deposit has cleared and required product or label approvals are complete.
- 05SHIP
Shipment & copy documents
After shipment, we email the shipping notice and the agreed copy transport documents, including an on-board B/L copy when applicable.
- 06COMPLETE
50% balance & release
The remaining 50% is paid by T/T after shipment against the agreed copy documents and before release or surrender of controlled original or electronic cargo-release instructions.
ORDER CONFIRMED50%T/T DEPOSIT
GOODS SHIPPED50%T/T BALANCE
BALANCE CLEAREDDOCSCONTROLLED RELEASE
SHIPPING METHODS
Samples by post or courier. Commercial volume by sea.
Route availability, cargo restrictions, equipment and schedules are confirmed before the quotation becomes binding.
FCL ocean container
Full Container Load is our primary bulk route. Container size, loading plan, pallet pattern, quantity, weight, equipment and sailing schedule are confirmed per quotation.
LCL / trial commercial lot
A smaller consolidated shipment may be reviewed when suitable for the product, route, handling risk and destination market.
DELIVERY TERM & FREIGHT BILLING
Use an exact named port—and keep Freight Collect separate.
FOB [named Japanese port], Incoterms® 2020
Where operationally appropriate, the contracting seller completes export clearance and delivers the goods on board the buyer-nominated vessel. The buyer arranges and pays the main carriage, cargo insurance, import formalities and destination costs.
FCA [named terminal or place], Incoterms® 2020
For container cargo handed to the carrier before vessel loading, FCA may be proposed so the contractual handover point matches the actual logistics flow.
Freight Collect
Freight Collect is a carrier billing instruction, not an Incoterms® rule. When accepted by the carrier and destination, main ocean freight is billed to the buyer or consignee and is shown separately from the delivery term.
Official reference: ICC Incoterms® 2020
WORKING RESPONSIBILITIES
kandy / contracting seller
- Confirm the product, specification, packing, quantity, lead time and export eligibility
- Issue the quotation and pro forma invoice with the exact named port or place
- Coordinate procurement, export packing, Japan export clearance and agreed origin documents
- Under an agreed FOB term, deliver the goods on board the buyer-nominated vessel at the named Japanese port
- Send the shipment notice and agreed copy documents, then control releasable documents where the setup permits
Buyer / importer
- Provide accurate company, importer, destination, product-use and regulatory information
- Approve the specification, labels, quantity, loading plan, quotation and pro forma invoice
- Pay the 50% deposit and 50% balance at the agreed milestones
- Nominate the forwarder, vessel and booking in time when the agreed term requires it
- Arrange main carriage and insurance when applicable, plus import permits, clearance, duties, taxes and destination charges
PAYMENT & DOCUMENTS
Commercial terms written for operational handover.
| Standard method | T/T bank transfer |
|---|---|
| Deposit | 50% after order confirmation and issuance of the pro forma invoice |
| Balance | 50% after shipment against agreed copy shipping documents |
| Document release | After cleared balance, where the transport-document setup permits seller release control |
| Optional instrument | An irrevocable L/C at sight may be reviewed for larger established orders, subject to prior approval of the issuing bank, country, wording, fees and document feasibility |
| Other methods | Only when expressly agreed in the written quotation, PI or sales contract |
| Bank details | Provided only on an official kandy pro forma invoice; never published on this website |
STANDARD DOCUMENT SET
Agreed documents are identified before booking.
- Commercial invoice
- Packing list
- Copy transport document / on-board B/L copy when applicable
- Product specification, ingredient or process information when available and agreed
- Certificate of origin or other destination documents when required, obtainable and quoted
Destination-specific certificates and legalized documents may add cost and lead time and are subject to availability.
ILLUSTRATIVE QUOTATION STRUCTURE
What an understandable container quotation should state.
This is a structure example, not a price offer. Actual SKU, quantity, currency, port, dates and charges are inserted after review.
REFERENCE / FCL-AQUAINDICATIVE · NON-BINDING
- Buyer
- Verified importer / distributor
- Products
- Aquarium substrate and filtration media - final SKUs and specifications confirmed
- Order scale
- 20-ft or 40-ft FCL - final loading plan and quantity confirmed after review
- Delivery term
- FOB [named Japanese port], Japan, Incoterms® 2020
- Ocean freight
- Collect to buyer's carrier account, subject to carrier and destination acceptance
- Payment
- 50% T/T deposit / 50% T/T after shipment against agreed copy documents
- Initial sample
- Approved standard-product sample fee waived under the B2B sample program
- Not included unless quoted
- Main freight, insurance, import clearance, duties, taxes, storage, demurrage, detention and destination charges
COMMERCIAL VALUEQuoted after product, loading and route confirmation
ONE COMPLETE INQUIRY
Send the information needed for a usable first response.
Providing these items reduces repeated questions and lets us assess the sample route, import feasibility and commercial shipment together.
- 01Legal company name, website and business email
- 02Country, destination port and importer-of-record plan
- 03Sales channel: importer, distributor, retailer, e-commerce or other
- 04Target product, intended use and required specification
- 05Sample request or estimated commercial quantity
- 06Preferred shipping method and delivery term
- 07Required documents, labels, certifications and target schedule
COMPANY PROFILE
A registered Japanese counterparty with one export contact.
Company information is presented in English for international quotations, shipping documents and counterpart verification.
- Company
- kandy Co., Ltd.
- Established
- October 26, 2022
- Capital
- JPY 5,000,000
- Registered office
- 6-29 Higashiaikawa-Shinmachi, Kurume, Fukuoka 839-0808, Japan
- Business
- Japan sourcing and export coordination for aquarium and aquatic products.
- Contact
- info@kandyjapan.com
- Business hours
- Weekdays 09:00–19:00 JST
REQUEST A QUOTE / APPLY FOR A SAMPLE
Prepare one structured email for kandy.
Choose the sample or container route, destination, preferred delivery basis and product. Your mail application opens with a complete draft; this website stores nothing.
IMPORTANT COMMERCIAL NOTICE
This website is an indicative commercial guide, not a binding offer. The accepted quotation, pro forma invoice and sales contract take precedence. Product rights, specification, buyer status, export/import eligibility, Incoterm with exact named port or place, freight billing, payment security, title, bank charges, insurance, documents, taxes and governing terms are confirmed for each transaction. The buyer is responsible for destination-country import approval and acts as importer of record unless the written quotation expressly states otherwise.
Products